VitaDAO Travel Authorization and Policy

Authors: Todd White (@Taliskermalt) and Theo Beutel (@theobtl)

Summary

This policy describes the policy of VitaDAO to reimburse contributors for business travel expenses.

Motivation

With community building and outreach being an important part of VitaDAO’s mission, certain activities of the DAO require business travel. So far, no specific rules and guidelines have been in place to inform DAO contributors on their rights and obligations concerning business travel. There was also a lack of incentive for individuals to put effort into booking tickets at reasonable rates, e.g. early-bird tickets or booking airfares well in advance. This policy seeks to introduce clarity on reimbursements by the DAO on business travel, as well as specify rules to keep the DAO’s expenses on business travel reasonable.

Specification

Overview

It is the policy of VitaDAO to reimburse contributors for reasonable and necessary expenses incurred during approved work-related travel.

Contributors seeking reimbursement should incur the lowest reasonable travel expenses and exercise care to avoid impropriety or the appearance of impropriety. Reimbursement is allowed only when reimbursement has not been, and will not be, received from other sources (i.e. other DAOs, or scholarships). If a circumstance arises that is not specifically covered in this travel policy, then the most conservative course of action should be taken and the circumstances should be communicated to the Working Group Steward, or Operations Working Group Steward for consideration in future updates to this policy.

Business travel policies are aligned with VitaDAO reimbursement rules. All business-related travel paid with VitaDAO funds must comply with expenditure policies.

Authorization and responsibility

Contributors travel must be authorised. Travelers should verify that planned travel is eligible for reimbursement before making travel arrangements. Within 30 days of completion of a trip, the traveler must submit a travel reimbursement form and supporting documentation to obtain reimbursement of expenses.

An individual may not approve his or her own travel or reimbursement.

Designated approval authorities (Working Group Stewards) are required to review expenditures and withhold reimbursement if there is reason to believe that the expenditures are not consistent with this policy. However, expenses consistent with this policy shall not be withheld if the travel has been approved.

For any travel over USD 2,500

The travel reimbursement form must be approved by the Working Group Steward whose budget is being charged and the Operations/Finance WG Steward.

For any travel under USD 2,500

The travel reimbursement form must be approved by any two stewards, one of whom is responsible for the WG whose budget is being charged.

For any travel by VitaCore members

Travel and reimbursement for members of VitaCore must be approved by the Operations WG Steward and any other Steward, and in the case of the Operations Steward, the Governance WG Steward and any other Steward.

Personal funds

Travelers should review reimbursement guidelines before spending personal funds for business travel to determine if such expenses are reimbursable. See section Travel Expenses/Procedures for details. VitaDAO reserves the right to deny reimbursement of travel-related expenses for failure to comply with these policies and procedures.

Travelers who use personal funds to facilitate travel arrangements will not be reimbursed until after the trip occurs and proper documentation is submitted.

Vacation in conjunction with business travel

In cases in which vacation time is added to a business trip, any cost variance in airfare, car rental or lodging must be clearly identified on the Travel Request form. VitaDAO will not prepay any personal expenses with the intention of being “repaid” at a later time, nor will any personal expenses be reimbursed.

Exceptions

Occasionally it may be necessary for travelers to request exceptions to this travel policy. Requests for exceptions to the policy must be made in writing and approved by the Operations WG Steward. Exceptions related to a Steward or the Operations WG Steward expenses specifically must be submitted to VitaCore for approval by majority vote. In most instances, the expected turnaround time for review and approval is five business days.

Travel Expenses/Procedures

General information

Authorized business travel for contributors that includes prepayments must be pre-approved.

Reimbursement of parking, mileage, gasoline in lieu of mileage and ferry or bus passes do not require requests if they are under $20 USD. Requests for reimbursement of expenses over $20 are to be submitted on a travel reimbursement form.

Permissible prepaid travel expenses

Before the travel, VitaDAO may issue prepayments for airfare, rail transportation, rental vehicles, conference registration fees and cash advances. Applicable policies and methods of payments for these prepayments follow.

Airfare. Travelers are expected to obtain the lowest available airfare that reasonably meets business travel needs.

Travelers must book flights at least 14 days in advance to avoid premium airfare pricing. Bookings less than 14 days in advance require prior approval from the WG Steward whose budget will be charged for the cost - prior approval must be in writing. The Operations WG Steward reserves the right to pay out only the amount equal to an economy fare ticket priced 14 days in advance for any ticket booked less than 14 days in advance which does not have a prior authorization

Coach class or economy tickets must be purchased for domestic or international flights with flight time totaling less than eight (8) hours excluding layovers.

Business Class tickets for domestic or international flights with flight time exceeding (8) hours excluding layovers may be reimbursed up to the amount of a Full Economy fare for the same routing and dates at VitaDAOs discretion. Travelers will be responsible for providing both the original ticker receipt and a copy of the quote for a full economy fare ticket for the same routing and dates when submitting their reimbursement request. Request to book business class must be made in advance with the Working Group Steward whose budget will reimburse the travel.

Rail transportation. VitaDAO will pay for rail transportation in second class. For journeys exceeding 5 hours, first class fares are reimbursed too. In the case of sleeper trains, VitaDAO will cover the cost of the cheapest fare that provides a bed.

Rental vehicles. VitaDAO will pay for approved use of a rental vehicle. See the section on reimbursements below in this section.

Conference registration fees. Unless a free ticket is provided through a speaking engagement or sponsorship arrangement, travelers are strongly encouraged to buy early-bird tickets. Failure to do so requires giving a written reason when submitting the reimbursement form.

Business-related banquets or meals that are considered part of the conference can be paid with the registration fees; however, such meals must be deducted from the traveler’s per diem allowance.

Travel advances. Cash advances are authorized for specific situations that might cause undue financial hardship for business travelers. These situations are limited to contributors traveling on behalf of VitaDAO. A maximum of 80 percent of the total estimated cost can be advanced. VitaDAO reserves the right to directly pay for travel expenses in lieu of cash advance at its discretion.

Expenses associated with the travel must be reconciled and substantiated within two weeks of the return date. The traveler must repay VitaDAO for any advances in excess of the approved reimbursable expenses. The Working Group initiating the travel is responsible for notifying the Operations WG to deposit any excess funds into the appropriate Working Group budget/wallet.

Travel advances are processed by submitting a completed Request for Payment form and Travel Request form to the Operations Working Group. Reimbursement for any remaining expenses is processed on a Travel Reimbursement form approved by the Operations Working Group

Reimbursements

Requests for reimbursements of travel-related expenses are submitted on a Travel Reimbursement form. This form must be accompanied by supporting documentation. If the requested reimbursement exceeds 20 percent of the total pre-trip estimate, the Travel Reimbursement form must be signed by the Operations WG Steward.

These forms must be submitted to the Operations WG within 21 days after the trip is completed. Travel Reimbursement forms not submitted within this time frame require exception approval from the Working Group Steward whose WG budget is being charged plus the Operations WG Steward.

Reimbursement of travel expenses is based on documentation of reasonable and actual expenses supported by the original, itemized receipts where required. Reimbursements that may be paid by VitaDAO are shown below:

Airfare. If the airfare was not prepaid by the Operations Working Group, an original itemized airline receipt, an e-ticket receipt/statement or an Internet receipt/statement is required. The receipt must show the method of payment and indicate that payment was made.

Rail transportation. If rail transportation was not prepaid by the Operations Working Group, an original itemized receipt, original e-ticket receipt/statement or Internet receipt/statement is required. The receipt must show the method of payment and indicate that payment was made.

Automobile (personally owned—domestic travel). A valid driver’s license and personal automobile insurance are required for expenses to be reimbursed. Drivers should be aware of the extent of coverage (if any) provided by his or her automobile insurance company for travel that is business or not personal in nature.

Reimbursement for use of a personal automobile is based on the VitaDAO mileage rate.

As of July 1, 2022, the rate is $0.28 USD per kilometer.

A contributors travel reimbursement form is required for reimbursement of all vehicle-related expenses, including gasoline, wear and tear, and personal auto insurance.

Travelers may opt to request reimbursement for actual gasoline expenses in lieu of the VitaDAO mileage rate. In these instances, original, itemized receipts are required.

Automobile (rental—domestic travel). Reimbursement for a commercial rental vehicle as a primary mode of transportation is authorized only if the rental vehicle is more economical than any other type of public transportation, or if the destination is not otherwise accessible. Vehicle rental at a destination city is reimbursable. Original receipts are required.

VitaDAO authorizes reimbursement for the most economical vehicle available. In certain circumstances larger vehicles may be rented, with WG approval. The rental agreement must clearly show the date and the points of departure/arrival, as well as the total cost. Drivers must adhere to the rental requirements, and restrictions must be followed. Original receipts are required.

When vehicle rentals are necessary, VitaDAO encourages travelers to purchase collision damage waiver (CDW) and loss damage waiver (LDW) coverage. VitaDAO will reimburse the cost of CDW and LDW coverage; all other insurance reimbursements will be denied.

Drivers should be aware of the extent of coverage (if any) provided by his or her automobile insurance company for travel that is business or not personal in nature.

Parking fees, tolls and other incidental costs associated with the vehicle use are not covered by the rental agreement.

Travelers are strongly encouraged to fill the gas tank before returning the vehicle to the rental agency to avoid service fees and more expensive fuel rates.

Conference registration fees. If the conference fee was not prepaid, VitaDAO will reimburse these fees, including business-related banquets or meals that are part of the conference registration. Original receipts to support the payment are required. If the conference does not provide a receipt, then a canceled check, credit card slip/statement or documentation that the amount was paid is required for reimbursement.

A prorated amount for the meals provided must be deducted from the traveler’s per diem. See Meals (per diem) for more detail. Entertainment activities such as sightseeing tours will not be reimbursed.

Registration fees paid directly by an individual will not be reimbursed until the conference is completed.

Lodging (commercial). The cost of overnight lodging (room rate and tax only) will be reimbursed to the traveler if the authorized travel is 80 kilometers or more from the traveler’s home or primary worksite.

Exceptions to this restriction may be approved in writing by a Working Group Steward.

VitaDAO will reimburse lodging expenses at reasonable, single occupancy or standard business room rates up to a maximum based on location according to Appendix A, Column 2. When the hotel or motel is the conference or convention site, reimbursement will be limited to the conference rate.

Only single room rates are authorized for payment or reimbursement unless the second party is representing VitaDAO in an authorized capacity. If the lodging receipt shows more than a single occupancy, the single room rate must be noted. If reimbursement for more than the single room rate is requested, the name of the second person must be included.

Lodging (non-commercial). If the traveler organizes their accommodation on their own (i.e. stays with friends or family) and does not invoice lodging costs based on a receipt, the traveler is entitled to receiving 50% of the corresponding rate listed in Column 2 in Appendix A, depending on location.

Meals (per diem).

Per diem allowances are applicable for all travel that is 80 kilometer or more from the traveler’s home or primary worksite.

VitaDAO per diem rates are based on German government rates in their most recent version. The current version for 2021 and 2022 can be found in Appendix A. Rates depend on location and are defined in column 1a) for full days and in column 1b) for arrival/departure days. All rates are per day and include gratuities.

Example rates for full days include: 36€ for Lisbon (Portugal), 58€ for New York (USA), 54€ for Singapore or 28€ for Germany. For a complete list of locations, see Appendix A.

In addition to meals these rates include incidental expenses such as laundry, dry cleaning and service tips (e.g., housekeeping or porter tips). Other incidental expenses, unless specifically cited in this policy, will not be reimbursed.

If a free meal is served on the plane, included in a conference registration fee, built in to the standard, single hotel room rate or replaced by a legitimate business meal, the per diem allowance for that meal may not be claimed.

Receipts are not required for per diem allowances. Per diem allowances are reimbursed after the trip is completed.

Business meals. Contributors are required to follow VitaDAO expenditure policies when requesting reimbursement for business meals. Original itemized receipts are required.

Business expenses. Business expenses, including faxes, photocopies, Internet charges, data ports and business telephone calls incurred while on travel status, can be reimbursed. Original itemized receipts are required.

Parking. Original receipts are required for parking fees (including airport parking) totaling $25 or more. The lodging bill can be used as a receipt when charges are included as part of the overnight stay.

Telephone calls. The costs of personal telephone calls are the responsibility of the individual.

Tolls. Original receipts are required for tolls totaling $25 or more.

Miscellaneous transportation. Original receipts are required for Uber, taxi, bus, subway, metro, ferry and other modes of transportation if costs are $25 or more for each occurrence.

Visa, passport fees and immunizations. If these items are required for international travel, their reimbursement is left to the discretion of your Working Group Steward. If approved, original itemized receipts are required.

Non-reimbursable Travel Expenses

The following items that may be associated with business travel will not be reimbursed by VitaDAO:

  • Airline club memberships.
  • Airline upgrades.
  • Business class for domestic flights or first class for all flights.
  • Child care, babysitting, house-sitting, or pet-sitting/kennel charges.
  • Commuting between home and the primary work location.
  • Costs incurred by traveler’s failure to cancel travel or hotel reservations in a timely fashion.
  • Evening or formal wear expenses.
  • Haircuts and personal grooming.
  • Laundry and dry cleaning.
  • Passports, vaccinations and visas when not required as a specific and necessary condition of the travel assignment.
  • Personal entertainment expenses, including in-flight movies, headsets, health club facilities, hotel pay-per-view movies, in-theater movies, social activities and related incidental costs.
  • Travel accident insurance premiums or purchase of additional travel insurance.
  • Other expenses not directly related to the business travel.

Travel for Non-Contributors

Additional costs for travel, lodging, meal or other travel expenses for spouses or other family members will not be reimbursed unless the individual has a bona fide company purpose for engaging in the travel or attending the event and has received prior approval from the Working Group Steward(s) whose budget will be charged and the Operations Working Group Steward. Such travel is generally limited to Core Contributors and should occur infrequently.

Implementation

If this proposal passes, it will be in effect immediately. The operations working group will announce further details, including a link to the travel reimbursement form as well as the starting date from when this policy will be mandatory.

Appendix A

See the first three comments below this post.

  • Agree
  • Agree with revisions (please comment)
  • Disagree

0 voters

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Appendix A

Part 1 of 3

Country / Locale 1a) Lump sums for additional meal expenses with an absence of at least 24 hours per calendar day 1b) Lump sums for additional meal expenses for the day of arrival and departure as well as for an absence of more than 8 hours per calendar day 2) Allowance for accommodation costs
Afghanistan 30 20 95
Albania 27 18 112
Algeria 51 34 173
Andorra 41 28 91
Angola 52 35 299
Argentinia 35 24 113
Armenia 24 16 59
Azerbaijan 30 20 72
Australia
– Canberra 51 34 158
– Sydney 68 45 184
– All other locales 51 34 158
Austria 40 27 108
Bahrain 45 30 180
Bangladesh 50 33 165
Barbados 52 35 165
Belarus 20 13 98
Belgium 42 28 135
Benin 52 35 115
Bolivia 30 20 93
Bosnia and Herzegowina 23 16 75
Botswana 46 31 176
Brazil
– Brasilia 57 38 127
– Rio de Janeiro 57 38 145
– Sao Paulo 53 36 132
– All other locales 51 34 84
Brunei 52 35 106
Bulgaria 22 15 115
Burkina Faso 38 25 174
Burundi 36 24 138
Canada
– Ottawa 47 32 142
– Toronto 51 34 161
– Vancouver 50 33 140
– All other locales 47 32 134
Central African Republic 46 31 74
Chile 44 29 154
China
– Hong Kong 74 49 145
– Peking 30 20 185
– Shanghai 58 39 217
– All other locales 48 32 112
Costa Rica 47 32 93
Cambodia 38 25 94
Cameroon 50 33 180
Cap Verde 30 20 105
Columbia 46 31 115
Congo, Republic 62 41 215
Congo, Democratic Republic 70 47 190
Côte d’Ivoire 59 40 166
Cyprus 45 30 116
Czech Republic 35 24 94
Denmark 58 39 143
Dominican Republic 45 30 147
Dschibuti 65 44 305
Ecuador 44 29 97
El Salvador 44 29 119
Egypt 41 28 125
Ethiopia 39 26 130
Equatorial New Guinea 36 24 166
Eritrea 50 33 91
Estonia 29 20 85
Fidschi 34 23 69
Finland 50 33 136
France
- Lyon 53 36 115
– Marseille 46 31 101
– Paris 58 39 152
– Straßburg 51 34 96
– All other locales 44 29 115
Gabun 52 35 183
Gambia 40 27 161
Georgia 35 24 88
Germany (note: not part of the source referenced below) 42 30 135
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Appendix A

Part 2 of 3

Country / Locale 1a) Lump sums for additional meal expenses with an absence of at least 24 hours per calendar day 1b) Lump sums for additional meal expenses for the day of arrival and departure as well as for an absence of more than 8 hours per calendar day 2) Allowance for accommodation costs
Ghana 46 31 148
Greece
– Athen 46 31 132
– All other locales 36 24 135
Guatemala 34 23 90
Guinea 46 31 118
Guinea-Bissau 24 16 86
Haiti 58 39 130
Honduras 48 32 101
India
– Bangalore 42 28 155
– Chennai 32 21 85
– Kalkutta 35 24 145
– Mumbai 50 33 146
– Neu Delhi 38 25 185
– All other locales 32 21 85
Indonesia 36 24 134
Iran 33 22 196
Ireland 58 39 129
Iceland 47 32 108
Israel 66 44 190
Italy
– Mailand 45 30 158
– Rom 40 27 135
– All other locales 40 27 135
Jamaica 57 38 138
Japan
– Tokyo 66 44 233
– All other locales 52 35 190
Jemen 24 16 95
Jordan 46 31 126
Kasachstan 45 30 111
Katar 56 37 149
Kenya 51 34 219
Kirgisistan 27 18 74
Korea, Democratic People‘s Republic 28 19 92
Korea, Republic 48 32 108
Kosovo 23 16 57
Croatia 35 24 107
Cuba 46 31 228
Kuwait 56 37 241
Laos 33 22 96
Lesotho 24 16 103
Lettland 35 24 76
Libanon 59 40 123
Libyen 63 42 135
Liechtenstein 56 37 190
Litauen 26 17 109
Luxembourg 47 32 130
Madagaskar 34 23 87
Malawi 47 32 123
Malaysia 34 23 88
Maldives 52 35 170
Mali 38 25 120
Malta 46 31 114
Marocco 42 28 129
Marshall Islands 63 42 102
Mauretania 39 26 105
Mauritius 54 36 220
Mazedonia 29 20 95
Mexiko 48 32 177
Moldau, Republik 24 16 88
Monaco 42 28 180
Mongolia 27 18 92
Montenegro 29 20 94
Mosambik 38 25 146
Myanmar 35 24 155
Namibia 30 20 112
Nepal 36 24 126
New Zealand 56 37 153
Nicaragua 36 24 81
Netherlands 47 32 122
Niger 42 28 131
Nigeria 46 31 182
Norway 80 53 182
Oman 60 40 200
Pakistan
– Islamabad 23 16 238
– All other locales 34 23 122
Palau 51 34 179
Panama 39 26 111
Papua-Neuguinea 60 40 234
Paraguay 38 25 108
Peru 34 23 143
Philippinen 33 22 116
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Appendix A

Part 3 of 3

Country / Locale 1a) Lump sums for additional meal expenses with an absence of at least 24 hours per calendar day 1b) Lump sums for additional meal expenses for the day of arrival and departure as well as for an absence of more than 8 hours per calendar day 2) Allowance for accommodation costs
Poland
– Breslau 33 22 117
– Danzig 30 20 84
– Krakau 27 18 86
– Warschau 29 20 109
– All other locales 29 20 60
Portugal 36 24 102
Rwanda 46 31 141
Romania
– Bukarest 32 21 92
– All other locales 27 18 89
Russische Föderation
– Jekaterinburg 28 19 84
– Moskau 30 20 110
– St. Petersburg 26 17 114
– All other locales 24 16 58
Sambia 36 24 130
Samoa 29 20 85
San Marino 34 23 75
São Tomé – Príncipe 47 32 80
Saudi-Arabia
– Djidda 38 25 234
– Riyad 48 32 179
– All other locales 48 32 80
Sweden 50 33 168
Switzerland
– Genf 66 44 186
– All other locales 64 43 180
Senegal 42 28 190
Serbia 20 13 74
Sierra Leone 48 32 161
Zimbabwe 45 30 140
Singapore 54 36 197
Slovakia 24 16 85
Slovenia 33 22 95
Spain
– Barcelona 34 23 118
– Kanarische Inseln 40 27 115
– Madrid 40 27 118
– Palma de Mallorca 35 24 121
– All other locales 34 23 115
Sri Lanka 42 28 100
Sudan 33 22 195
South Africa
– Kapstadt 27 18 112
– Johannesburg 29 20 124
– All other locales 22 15 94
South Sudan 34 23 150
Syrien 38 25 140
Tadschikistan 27 18 118
Taiwan 46 31 143
Tansania 47 32 201
Thailand 38 25 110
Togo 39 26 118
Tonga 39 26 94
Trinidad und Tobago 45 30 177
Tschad 64 43 163
Turkey
– Istanbul 26 17 120
– Izmir 29 20 55
– All other locales 17 12 95
Tunesia 40 27 115
Turkmenistan 33 22 108
Uganda 41 28 143
Ukraine 26 17 98
Ungarn 22 15 63
Uruguay 48 32 90
Usbekistan 34 23 104
United Arab Emirates 65 44 156
United States (USA) see GSA’s Per Diem Rates
Vatikan 52 35 160
Venezuela 45 30 127
United Kingdom
– London 62 41 224
– All other locales 45 30 115
Vietnam 41 28 86
Belarus 20 13 98
Central African Republic 46 31 74
Cyprus 45 30 116

Source: https://www.bundesfinanzministerium.de/Content/DE/Downloads/BMF_Schreiben/Steuerarten/Lohnsteuer/2021-09-27-steuerliche-behandlung-reisekosten-reisekostenverguetungen-2022.pdf?__blob=publicationFile&v=2 (accessed on July 6, 2022)

2 Likes

This is great Theo. Thank you for bringing structure into reimbursements.
2 things:
1.)can people decide to be reimbursed in fiat(USD,EUR,…), stable coins like $USDC or $VITA(maybe at an advantageous rate?)
2.) Personally I think at the current size of our budget and AUM there is no reasonable way to justify business class travel for anyone in the DAO.

I’d suggest the DAO pays for economic fare (for travel >8h upgrade to seats with more legspace), and DAO members who want to fly business or first class can upgrade at their own cost.

Once we have a larger budget(>$20MM/year) and more AUM we can rethink this and adapt accordingly.

Hence for the time being I’d suggest to take out the following. “less-than-first-class ticket (i.e., business class) may be purchased at VitaDAO’s discretion for domestic or international flights with flight time exceeding (8) hours excluding layovers.” -

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For the US, the US General Service Administration sets per diem and lodging max rates for the lower 48. The DoD sets rates for Alaska and Hawaii. Rates are searchable and updated here: Per Diem Rates This would give a more accurate reference point for travel in the US.

Some of the per diems for the US on Germany’s list are surprising (Atlanta more than LA), though that is also the weak Euro. Pacific NW and Hawaii will be more expensive than the generic rate, too.

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@Max_Unfried @bowtiedshrike - thanks for the comments on this.

@Max_Unfried, first to your comments:

  1. we have allowed anyone who wished to transfer their USDC payouts / reimbursements to be taken as $VITA at the lesser of market or the QTM-adjusted, 90- day average price, provided they agreed to the social contract on holding the tokens. Those that want to not hold the tokens for a minimum period of time would not be eligible for any form of discount, and would have to buy the token directly from one of the pools. We welcome the commitment to VitaDAO, so happy to promote participation.

  2. we don’t provide direct fiat payments currently, but of course support USDC - that remains our preferred stablecoin payment method.

  3. Your comment on business class travel is valid, and in fact has been the case since we started. That said, the thinking was that if VitaDAO was to ask someone to attend an event on it’s behalf that was a really long flight, it is not unreasonable to provide an accommodation. We aren’t, by nature jetsetting around the globe as a group - most of us attend a couple events per year amongst the working group contributors that would probably invoke this clause.

But if we feel strongly about it, I am not going to argue against an all economy travel policy. As a compromise, perhaps if we did that, we could say for any travel over 8 hours of flight time, we will reimburse up to a full economy fare against a business class ticket with the balance being borne by the traveller if they wish business class?

@bowtiedshrike on using the GSA, I think that is a reasonable idea. We will do a comparison between the two lists. I think the goal is to be fair to travellers, but also recognize government per diems have a tendency to be somewhat inflated as an off-the-books perk to civil servants in North America and I would want to make sure we’re not being overly generous.

@Max_Unfried we will change this to the “full economy” compromise suggested above.
@bowtiedshrike having reviewed the GSA versus the chart above, and having done some spot check on market prices in various locations, I think you suggestion to use the GSA will work better 85-90% of the time as it also adapts for both high and low travel seasons, so for US travel we will simply make reference to the GSA charts.

So updates will be made accordingly. Thanks to you both.

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For the record, I updated the proposal to include both of these changes. cc @Taliskermalt @Max_Unfried @bowtiedshrike

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Thanks for the proposals and contributors, to add to what’s above. It’s a pretty comprehensive list, putting something like this together isn’t a simple task. I ran a few scenarios in my head, concerning possible travels and the specified instructions above covered them.

In as much as there’s no popular DeSci conference in my country Nigeria and continent, Africa at large. With the above policy, I could liaise with large-scale Blockchain-related events and possibly set up a bit of a stand for VitaDAO.

Good work everyone.

If people disagree with the policy above (per the votes as of August 6th) - could you please speak up and explain the rationale for your vote?

It is very difficult to improve a proposal or address concerns without understanding where the resistance comes from.

Thanks.

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